Corporate Services
Accountable Officer: Greg Gilmour
The following outlines provide additional information regarding actions to be implemented for Corporate Services.
| Preparation phase | Implementation Phase | Monitor and review phase |
| Facility maintenance | - Provide planning/diagrams.
- Define occupancy levels for all spaces as required.
- Plan path of travel etc.
- Obtain quotes for signage, hand sanitisers, decals, screens, etc.
- Meet with cleaners.
- Install signage.
- Set up Western Visitor’s centre.
- Arrange fire extinguisher training.
- Install suspended poppies in gallery (path of travel).
- Update Sine subscription for more users.
| - Return of IT equipment and furniture.
- IT equipment installed in additional workspaces (Education pods, SE office)
- Install social distancing signage, decals and equipment.
- Ensure resumption of standard cleaning cycle, with additional daily cleaning, prior to return to work.
- Install public signage in courtyards and building.
- Install BOH signage regarding occupancy numbers.
- Install retractable barriers where required.
- Set up recording for entry and exit of patrons.
- Set automatic doors to open where possible.
- Restore standard lighting and power program across building.
- Resetting user ICT credentials (where required).
- Reinstate multimedia.
| - Occupancy of lunchroom.
- Occupancy of back of house areas.
- Occupancy of public spaces.
- Air conditioning system.
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| Human resources | - Consult with OHS committee members.
- Research checklists from DPC, WorkSafe, AHRI, IR Vic, etc.
- Liaison with DPC.
- Assess Privacy implications of collecting personal data.
- Provide support to Executive.
| - Ensure compliance with OHS, WorkSafe, IR Vic policies and DPC guidance.
- Continue to advise staff to use EAP service if they need to (e.g., for anxiety)
- From commencement date, normal timesheet procedures will recommence. (probably first pay period in Nov).
- Respond to requests to continue working from home (WFH).
- Review and update WFH policy and procedures.
| - Monitor compliance with OHS, WorkSafe, IR Vic policies and DPC guidance.
- Monitor and record any COVID-19 staff illness and/or related leave.
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| Finance | - Payment for equipment, signage, hand sanitiser etc.
- Set up separate COVID-19 expense account.
| - Ensure payroll payment is correct and appropriate adjustments are made for return to work.
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| Governance and compliance | - Report on COVID-19 queries.
| - Liaise with Protective Services Unit (PSU).
| - Liaise with VAGO and auditors re COVID-19 disclosures in Annual Report (as required).
- Liaise with DPC and re COVID-19 queries (as required).
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Download a copy of the information provided above:
COVIDSafe Plan Dec 2021-Corporate Services pdf 99.47 KB
Reviewed 20 December 2021
